Accreditation Update and Appreciation

President's Message

May 22, 2009

Accreditation Update: Community: The Structure of Belonging*
... The essential challenge is to transform the isolation and self-interest
within our communities into connectedness and caring for the whole.

*Peter Block (2008)

Over the past four months, we have had the active involvement of all members of the DVC community working on the goal of creating resolutions addressing the recommendations of the ACCJC. There were six work groups with an oversight task force totaling almost 70 people. All work groups reported out their status of progress on Friday May 15th. There has been a great deal of dialogue with compromise from everyone to come to conclusions that were presented to the Accreditation Oversight Task Force and to the Leadership Council on May 18th.

The interest across constituent groups, the conversations which have occurred, and the resultant decisions all point to a transforming DVC. We have used dialogue as a tool to focus on institutional integrity (as we worked across many different borders of interest with respect), achieved a monumental result in student learning outcomes and Title 5 updates, created a way to incorporate planning, evaluation, and improvement and conceived a new campus participatory organizational structure with institutional commitments in a new mission statement. This group of 70 has transformed the isolation and self-interest into connectedness and caring for the whole DVC community.

At this moment I want to take a few minutes to thank each and every person who has served on the accreditation work groups. They did it with passion, care, thoughtfulness and contributed many hours. While we still have a lot of work to do, we should all acknowledge and celebrate this milestone with our appreciation to them.

Following are brief status reports from the work groups. More information is available on the DVC website under accreditation.

Work Group One working with recommendations 1 and 7: Co-Leads-Ted Wieden; and Sue Handy; Faculty members: Laurie Lema, Tish Young, Kathleen Costa; Management members: Beth Hauscarriague, Michael Almaguer, Julie Walters; ASDVC member: Lindsay St. Hill; Classified staff members: Maria Barno, Jocelyn Iannucci, Teresa Molnar.

Recommendation 1: The team recommends that the college clarify the decision making roles of constituent groups in the establishment of the campus organizational structure and implement a participatory process to advance the mission and goals of the institution. (Standards: IA3, IB1, IB2, IVA1, IVA2a, IVA3, IVB2b)

Recommendation 7: The team recommends that the college further improve communication to increase collaboration across organizational structures by promoting transparent decision making, honest dialogue and widespread dissemination of internal college documents. (Standards: IIIB2b, IIIC, IIIC2, IIID1a, IIID1d, IVA1, IVA2, IVA2b)

Status Report: Ted Wieden reported that the work group has not met since the last task force meeting, 5/8. Since then, they have started the process of writing the draft report. They still need to finish the evaluation rubric for the College Council. Sue Handy and Wieden gave a presentation to ASDVC on Tuesday, 5/12 and explained the reason for the permanent student vice chair. ASDVC agreed to table the issue for more discussion in the fall. For purposes of completing the work today, it was agreed that there will be a College Council, Institutional Planning Committee, and a Budget Priorities Committee. It will be the task of the College Council to review the charge/function for all other college committees. The chart distributed on 5/12 will be reworked to show the governance committee structure.

Work Group Two working with Recommendation 2: Co- Leads-Mohamed Eisa and Keith Mikolavich Faculty members are: Becky Opsata, Carolyn Seefer; Management members are: Chris Leivas; Kevin Horan, and Emily Stone; ASDVC member is: Aleksandr Levin; Classified members are: Dale Craig, Jason Cherry, Coleen Lento.

Recommendation 2: The team recommends that the college must develop and implement college wide planning that is tied to the Strategic Plan, mission, and resource allocation that:
• Integrates all aspects of planning, evaluation, and resource allocation (Standards IB3, IB4, IIA1, IIA2, IIB1, IIB4, IIC2, IIIA6, IIIC2, IIID1a, IIID2g, IIID3, IVA5, IV2b)
• Is well defined, widely disseminated and discussed through reflective college wide dialogue (Standards: IB4, IB5, IIID4, IVA2a)
• Includes faculty, staff, students and administration from Diablo Valley College's main campus and its San Ramon Campus (Standards: IB4, IIA1, IIB1, IIC1c, IIIA, IIIB, IIIC, IIID, IVA1, IVA2, IVA3)

Status report: Work Group Two discussed the second draft of their written report which is now finalized. They reviewed the revised integrated planning document approved by Leadership Council September 15, 2008. They will revise the integrated planning model to include the Integration Council ranking step. Program Review validations will be completed by February 15. Final recommendation by the President will be completed by April 15. The Prioritization and Resource Allocation Committee's name is now Budget Priorities Committee. It will be made up of six members (not more than three from the same constituent group) from the program review functional areas, the vice president of finance & administration, one faculty, one classified, one manager, and one ASDVC student for a total of 11 members on the committee.

Work Group Three will be working with recommendation 3: Co-Leads are John Baker, Ray Goralka, and Dona DeRusso. Faculty members are: Milagros Ojermark, Ellen Kruse; Management members are: Kim Schenk; Ann Patterson; and Yvonne Canada; ASDVC member is: Kimberly Sarah Yo; Classified members are: Sue Rohlicek, and Ligia Morcillo.

Recommendation 3: The team recommends that Diablo Valley College fully implement Recommendation 1 in the 2002, Accreditation Evaluation Report which states: "Implementation of a uniform process of program review which includes direct evidence of student learning and is used to inform and influence planning and resource allocation and leads to improvements in programs and services." (Standards: IB3, IB4, IIA1, IIA2, IIB1, IIB4,IIIA6, IIC2, IIID1a, IVA5, IV2b)

Status report: Ray Goralka stated that after discussion it was agreed that the Integration Council and Budget Priorities Committee will meet together to review the rankings for program review requests. Based on the college-wide perspective of budgets, the Budget Priorities Committee will forward recommendations to the College Council who will forward recommendations to the President. Program review validations will be completed by February 15. Final recommendation by the President will be completed by April 15. Membership of Integration Council will be worked out this summer. Now that a consensus model has been developed, this new model will go out to the constituent groups for endorsement. Work Group Three has completed their work. They have reviewed all program review processes, checked these against the Accreditation standards, and developed rankings for the program review and completed the draft report.

Work Group Four will be working with recommendation 6: Co-Leads-Claudia Hein and John Mullen; Faculty members are: Obed Vazquez, Joseph Gorga, Tim Murphy; Management member is: Lyn Krause; ASDVC member is: Pradya(Ben) Laohapornsvan; Classified member is: Lesley Agostino.

Recommendation 6: The team recommends that Diablo Valley College fully implement recommendation 2 from the 2002 Accreditation Evaluation Report which states, "Improvement of the existing curriculum process to include a timely, systematic review and efficient procedures for course and program approval with adequate technology and staff support." Furthermore, the team recommends that the curriculum process be fully integrated with the program review process. (Standards IIA2a, IIA2e)

Status Report: Claudia Hein stated that all courses are in Title 5 compliance. The hand-out distributed displayed 91% of the courses were completed, but after entering the remaining courses into the Datatel System, 100% will be completed. They are finalizing the SLO and Title 5 documents that will be included with the program review documents.

Work Group Five will be working with Eligibility Requirement 10: Co-Leads-Rachael Westlake and Robert Burns. Faculty members are: Judy Foster, Robert Abele, Claudia Hein; Management member is Dennis Smith; ASDVC member is Antonia Oen; Classified member is Ann Uawithya.

Eligibility Requirement 10 - Student Learning and Achievement:
The visiting team confirmed that Diablo Valley College defines and publishes the programs of study leading to an associate degree, certificate, and program of study leading to transfer. Program expected learning and achievement outcomes, however, have yet to be developed and published.

Status Report: Robert Burns reported learning outcomes for all 125 degree and certificate programs, as well as the three general education sequences have been identified and approved. 95% of the course SLO outcomes were also approved. The course learning outcomes not completed this semester will be completed in the fall semester.

Work Group Six will be working with Eligibility Requirement #19: Co leads Ben Seaberry and Mark Steidel. Faculty Members are: Cheryl Martucci, Mario Tejada, and Leslie Month; ASDVC member is Febby Wange; Classified members are: Neal Skapura, Eng Saw, and Michael Gong; Management members are: Stacey Shears, Terry Armstrong, and Chrisanne Knox.

Eligibility Requirement 19 - Institutional Planning and Evaluation:
The visiting team confirmed that Diablo Valley College has a documented Educational Master Plan, Facilities Master Plan and technology master plan. However, planning processes and outcomes need to be consistent, integrated, evaluate, and updated. Technology planning is not integrated with institutional planning. The institution does not systematically assess the effective use of technology resources or use the results of evaluation as the basis for improvement. Diablo Valley College completed its last technology master plan in 2001. The plan was comprehensive and included implementation timelines over a three year period through 2004. Since that time, there has been no comprehensive and integrated effort to guide the development and implementation of technology resources over the last four years.

Status report: Mark Steidel shared that Classified Staff, Management Council, Faculty Senate and ASDVC Executive Council members have all endorsed the Technology Plan. Leadership Council endorsed the plan on May 18. There will be a couple of minor modifications to two of the appendices.

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