Probation and dismissal policy

Academic probation
We expect our students to make steady progress toward their educational goals by maintaining a "C" average or better in their courses. If a student’s cumulative record shows that he or she has completed at least 12 letter-graded units, that student must maintain a grade point average of at least 2.0, or be placed on academic probation. Students on stage one probation will be mailed information encouraging them to view the brief probation video (located in the Media Center) and to make an appointment with a counselor. Students on stage two probation will be required to meet with a counselor to develop a plan for improvement or view the Probation video below (and pass a quiz) to be cleared for future enrollment.

Progress probation
We expect our students to complete courses once they register for them. If a student’s cumulative record shows that he or she has enrolled in at least 12 units, that student must successfully complete more than 50 percent of all those units, or else be placed on progress probation. We place students on progress probation if the number of units given a "W," "I," or "NP" on the student’s transcript amounts to at least 50 percent of the units attempted (this includes letter grades and units assigned the symbols "W," "I," "CR," "NP," "IP," or "RD"). Students on stage one probation will be encouraged to view the brief probation video (located in the Media Center) and to make an appointment with a counselor. Students on stage two probation will be required to meet with a counselor to develop a plan for improvement or view the Probation video below (and pass a quiz) to be cleared for future enrollment.

Probation Level 2 video

 

 

Probation Quiz

To access the probation quiz, click on the following link: Quiz.

Academic dismissal

Students are subject to academic dismissal if, after they have been on academic probation for two consecutive terms, their grade point average in the most recent term is not 2.0 or better. When their overall grade point average rises to 2.0 or better, students are removed from academic probation. Students on dismissal status are prohibited from attending DVC for at least two semesters.

Progress dismissal

Students are subject to progress dismissal if, after they have been on progress probation for two consecutive terms, they do not complete more than half of the units attempted in the current term. When students complete more than half of their cumulative attempted units, they are removed from probation. Students on dismissal status are prohibited from attending DVC for at least two semesters.

Appeals and reinstatement

Students who are placed on probation or dismissal are notified in writing. The notification includes the process for appealing the dismissal to the dean of counseling and enrollment services. 

  • If you have been dismissed and wish to appeal the dismissal status, you must print out the Request for Reinstatement after Dismissal form, fill it out and attach evidence of extenuating circumstances outside your control which prevented your success.  Examples of such extenuating circumstances could include information about health problems, family emergencies, extreme change in financial situation, work scheduling conflicts, etc. 
  • Schedule an appointment with a counselor at the Counseling Center by calling 925 969-2140.  (If you are a student receiving DSS services, please let the counseling staff know, so that an appointment can be made with a DSS counselor.)  In that appointment, work with the counselor to review your reinstatement request and complete or update your educational plan. 
  • To complete the reinstatement process, submit the completed form (with evidence) and educational plan to the dean of counseling and enrollment services or send an email with attachments to agalindo@dvc.edu for review by the dean.  Call 925 969-2084 for more information.  Students attending the San Ramon Campus may request reinstatement by contacting the San Ramon Campus at (925) 866- 1822 ext. 56202.
  • Please be aware that a condition of reinstatement will be to limit your enrollment to a maximum number of units or to specific courses (such as COUNS 120 or CARER 110) or to repeat courses with substandard grades or some combination of the above and/or require you to meet with counselors or other support services. 
  • For more information on academic standards, please see District Board Policy 4001 and District Curriculum and Instruction Procedure 4001.

 

     

 

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